Työnimike: Administrative Assistant, Hki

Työnkuvaus:
The European Chemicals Agency in Helsinki has published a new vacancy notice with a view to establish a reserve list for the profile described below. ECHA is Administrative Assistants will provide secretarial and clerical services to Heads of Units or provide administrative support to the operational teams throughout the Agency. Reporting to the relevant team leader or Head of Unit, the main tasks include the following: 1. TASKS: Managing telephone calls, e-mail enquiries and correspondence, as well as providing information on matters relating to the team or unit; Basic drafting, editing and formatting of correspondence and other documentation, managing and updating databases and other documentation in particular with respect to deadlines; Supporting the procurement and administrative processes in place in the Agency (assisting in drafting technical specifications, participating in procurement procedures and assisting in managing the resulting contracts, including verification of deliverables); Handling the mail operations by sending out contracts and other correspondence as well as keeping track of incoming mail; Providing appropriate support to the organisation of meetings and events, including assistance in the preparation of relevant documents as well as all secretarial services; Handling travel and accommodation arrangements, where necessary, and processing reimbursement claims in accordance with the applicable rules; Providing assistance to processing documents in electronic and conventional document management systems for the team and producing reports; Contributing to the drafting of quality management documents for the processes within the assigned areas of operation (for example, process descriptions and working instructions); Act as a focal point for all staff matters, thereby liaising with Human Resources, Corporate Services and ICT support; administer internal systems for time recording and leave management. 2.QUALIFICATIONS a)Successful completion of post-secondary level education attested by a diploma. Or b)Successful completion of secondary education giving access to post-secondary education and additional professional experience of at least three (3) years. Only qualifications issued by EU Member State authorities or EEA authorities and qualifications recognized as equivalent by the relevant EU or EEA Member State authorities will be accepted. 3. PROFESSIONAL EXPERIENCE To qualify for this profile, you must have at the closing date for submission of applications minimum one (1) year of professional experience relevant to the job, attained after the fulfilment of the requirements in section 2.2 a) or b). 4. SELECTION CRITERIA If you meet the eligibility criteria set out in section 2, you will be assessed on the basis of the following selection criteriaThe candidates who are judged to be the most suitable on the basis of the selection criteria will be invited to an interview. Your academic and professional qualifications and their relevance to the main areas of work listed in section 1; oPreference will be given to administrative or secretarial qualifications, either academic or professional. Your professional experience: the range of fields covered; the type and level of work done and its relevance to the areas of work listed in section 1. The following will be considered as assets: Work experience gained in a multicultural environment; Advanced knowledge through training and practice with MS Office (Excel, Word, PowerPoint); Experience with IT tools related to document and workflow management (e.g. SharePoint, Documentum); Experience with public procurement procedures in EU institutions. The academic and professional qualifications, professional experience and knowledge and experience considered as an asset must be described as precisely as possible in the ECHA CV . 5. HOW TO APPLY You can submit your application and find more information (complete vacancy notice, application form and ECHA CV) on ECHA website

Työnantajan nimi: European Chemicals Agency

Työnantajan osoite: Annankatu 18, P.O. Box 400, 00121 HELSINKI

Työn lyhyt kuvaus: Johdon sihteerit ja osastosihteerit

Maa: Suomi

Alue: Helsinki-Uusimaa

Sopimuksen kesto: Tilapäinen

Sopimuslaji: Kokopäiväinen

Kokea: 2–5 vuotta

Lähde työtarjous:
MOL/Työ- ja elinkeinoministeriö, Julkiset työvoimapalvelut, Suomi