Työnimike:
Conference and Events Management Team Leader M/F A

Työnkuvaus:
Conference and Events Management Team Leader M/F AD 8 1.THE JOB The Conference and Events Management Team Leader will work in the Corporate Services Unit within the Directorate of Resources. Reporting to the Head of Unit Corporate Services, he/she will act as a Team Leader of the Conference and Events Management team of the Unit. In this role, the Conference and Events Management Team Leader will have team supervisory responsibilities and will assist the Head of Unit in achieving the Unit objectives within the context of ECHA's overall mission. He/she will be responsible in ensuring the well-functioning and safe operation of the Agency's conference and meeting facilities and specifically for the following work areas: Audio-Visual Management: He/she will be responsible for the management at high-quality audio-visual support and services to meetings of the committees, the Management Board and other meetings or events organised in ECHA. In particular, he/she will be responsible for the following tasks: Ensuring the efficient and effective management of adequate virtual conferencing services provided for ECHA's meetings and other events; Identifying and proposing improvements or upgrades to virtual conferencing services or equipment, implementing these when required; Monitoring virtual conferencing contract management and invoicing-related matters; Ensuring the training of users for virtual conferencing services; Developing further the audio-visual network and control logic system installed in the ECHA Conference Centres, as well as web-based remote control systems; Ensuring documentation of processes through procedures and working instructions. Travel and Meetings Management: Ensuring efficient and effective management of ECHA's travel and meetings operations; Preparing, implementing and updating travel and meeting-related procedures for ECHA staff and meeting participants; Coordinating and maintaining meeting profiles; Developing training for staff on travel and meeting-related procedures; Ensuring timely and accurate information to staff and meeting participants on travel and reimbursement matters; Monitoring end-user compliance with established travel and meeting-related policies and procedures; Liaising closely with the operational units on the efficient management of travel and meeting-related issues; Preparing reports for planning and monitoring purposes; Analysing expenditure, in particular, relating to hotel and travel expenses; Managing travel and meeting-related contracts; Ensure smooth communications and liaison with the Agency staff related to matters under the responsibility of his/her team; Driving continuous service improvement, identifying and implementing best practices related to travel and meetings; Facilitating the conditions necessary for the promotion of excellent customer service provision; Performing other related duties. General responsibilities: Plan and organise the work of the team in an efficient and effective manner, and ensure sound communication and collaboration practices in the team and Unit; Supervise the team by allocating tasks and targets, managing performance, identifying potential for career development, identifying learning and development needs, providing appropriate learning activities and support and fostering career development; Ensure close liaison with Committees Secretariat to ensure efficient and effective management delivery of services; Advise middle and senior management on matters related to his/her area of responsibility; Coordinate the drafting of quality management documents for the processes under the responsibility of his/her team; Manage the financial, budgetary and procurement matters (including contracts) under the responsibility of his/her team; Contribute actively to the effective management of the Corporate Service Unit; Ensure the promotion of an effective and positive working environment for staff in the Corporate Services Unit. 2. QUALIFICATIONS a)Successful compl

Työnantajan nimi: European Chemicals Agency

Työnantajan osoite: Annankatu 18, P.O. Box 400, 00121 HELSINKI

Työn lyhyt kuvaus: Konferenssi- ja tapahtumajärjestäjät

Maa: Suomi

Alue: Helsinki-Uusimaa

Sopimuksen kesto: Tilapäinen

Sopimuslaji: Kokopäiväinen

Lähde työtarjous: TE-palvelut, Julkiset työvoimapalvelut, Suomi