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Työnimike: Corporate Services Technical Assistant

Työnkuvaus:
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

The British Embassy in Helsinki is part of a world-wide network representing British political, economic and consular interests overseas and is now looking for a Corporate Services Technical Assistant.

The role is part of the Corporate Services Team reporting to the Security & IT Manager. The successful candidate will be responsible for:

- Data management and platform implementation of Post SharePoint and management of distribution lists and databases and general IT housekeeping; support Security & IT Manager to provide technical support to IT users;

- Providing administrative support for security tasks provided by Security & IT Manager;

- Fire Safety and Health and Safety at Helsinki post;

- In the absence of the Security & IT Manager, to deputise, providing a continuous high quality level of service in IT and Security;

- Technical assistance, administration tasks and support for Corporate Services Team.


Main Duties and Responsibilities:

IT:
- Day-to-day support of IT users, ensuring all faults are resolved within approved/reasonable time scale and minimum downtime for the users;
- Owner and power user of post SharePoint site including updating, maintaining and archiving of historical data;
- Supporting the development of new IT tools and techniques for post;
- Knowledge sharing with stakeholders and communicating IT related information to post;
- Ad-hoc training for IT users on Microsoft and FCO-specific applications;
- Assisting with IT & Projects management in accordance with the PSM manual and timescales.

Security:
- Assist the Security & IT Manager in ensuring that Post maintains a high degree of security in accordance with the Security Regulations and formal security procedures and guidelines;
- Deputise in the absence of the Security & IT Manager acting as the main point of contact for security;
- Provide assistance in Crisis Management;
- Liaise on security issues with local authorities and other stakeholders;
- Monitor allocated security budgets and ensure Value for Money targets are met;
- Daily support and deputising management of the security contract and tasks.

Fire Safety and Health and Safety:
- Ensure Post fire safety and H&S instructions are kept up to date;
- Ensure staff training is conducted on a regular basis including evacuation exercises (Fire warden training, fire safety awareness, first aid training);
- Carry out FCO H&S checks to ensure standards are up to date and documentation is kept available at all times;
- Responsible for ensuring Post fire equipment is well maintained and ready for use;
- Ensure fire safety procedures are observed by staff and that emergency and alarm systems are operational

Technical Assistance & Administration Tasks:
- Assist Estates team with building technical issues;
- Provide support for the technical aspects of in-house Embassy events and getting the maximum benefit from the equipment invested;
- Provide assistance to Residence and Embassy for physical maintenance duties as required;
- Dispatching and receiving regular diplomatic bags to/from UK;
- Act as a duty officer (on call) on fire, Health & Safety, security & Driver cover;
- Ensure procurement protocols for IT and Security expenditure are adhered to.


Essential qualifications, skills and experience:

- Strong communications skills, written and oral, in Finnish and English
- IT literacy knowledge including qualification;
- MS office and SharePoint experience/knowledge;
- Health and Safety experience;
- Driving licence.

Desirable qualifications, skills and experience:

- Budgeting experience;
- Security knowledge;
- Building management experience.
- Fire Safety experience.

Required competencies:
Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

Other benefits and conditions of employment:
  
This is a full-time fixed-term contract for 1 year of 36.25 hours per week. Working hours are Monday - Friday (9.00- 16.45).

The annual leave enabstractJV_titlement is 20 days, increasing to 25 days after one year's service. Leave for temporary, contract or hourly-paid staff is also calculated on a pro-rata basis. The Embassy pays an annual holiday bonus. Embassy employees are enabstractJV_titled to a private medical scheme for basic healthcare services and to use the Embassy's recreational facilities.

The appointment is subject to security clearance and the successful completion of a probationary period.

All applicants should have the right to live and work in Finland. The British Embassy does not sponsor for work permits.

Staff recruited locally by the British Embassy in Finland are subject to Terms and Conditions of Service according to local Finnish employment law and FCO guidance for Local Staff.

Additional information:
  
Please note that the deadline for applications is 23:55 on 13 August 2018. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

numberOfPosts: 1

jobCategoriesCodes_0: http://data.europa.eu/esco/isco/C3512

positionTypeCode: temporary

Työnantajan nimi: British Embassy

source: TIVA