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Työnimike: Deputy Head of Corporate Services

Työnkuvaus:
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Description (Roles and Responsibilities):

The British Embassy in Helsinki is part of a world-wide network representing British political, economic and consular interests overseas and is now looking for a Deputy Head of Corporate Services.

The Deputy Head of Corporate Services is part of the Helsinki Corporate Services team, responsible for various HR, procurement and financial tasks, providing HR and Finance support services to all staff and key stakeholders. Line Management responsibility for the Corporate Services Assistant and Driver. Furthermore, they are responsible for deputising the Head of Corporate Services as required.

Main Roles and Responsibilities:

Finances & Procurement

- Budget management:
Responsible for daily, weekly and monthly budgeting system updates;
Responsible for inputting budget amendment and forecasting figures into internal systems.

- Prism and P2P:
Back-up to Corporate Services Assistant (CSA) with the administration of the in-house purchase-to-pay process (P2P);

- Procurement:
Providing and supporting the CSA and wider Corporate Services Section with tendering and procurement processes for medium and large procurements.

- Financial Data Reporting:
Providing support for financial data collation and analysis;


Human Resources

- Payroll:
Calculations for salary administration including monthly salary payments;
Preparation of annual salary budget calculations and tables for reporting.

- HR Recruitment & Inquiries:
Supporting the recruitment and induction of new staff;
Supporting Senior Management with local employment law enquiries as required.

- Learning and Development support:
Supporting the L&D Committee in providing timely L&D approvals of training requests as budget manager.

- Other HR-related tasks:
Managing the Occupational Healthcare contract and other medical services;
Liaising with Occupational Healthcare on ad-hoc enquiries;
Supporting the issuing of Letters of Appointment, job certificates and other certificates as required;
Supporting the development, implementation and evaluating of HR policy documents and guidance.

Deputising HOCS:

- Point of contact for issues within ownership of Corporate Services team in absence of HoCS;
- Financial approval for purchases or procurement;
- Provide timely communication to relevant stakeholders;
- Support in production of Corporate reports;
- Acting as HOCS for internal and external contacts when required;
- Ensuring the continuous service delivery of Corporate Service Team.


Line Management

- Line Management for the Corporate Services Assistant and Driver-technical Assistant;
- Identifying direct reports' learning and development requirements;
- Providing support for CSA and Driver to undertake their duties as necessary.

Administrative

- Power user for the Helsinki SharePoint site;
- Other ad-hoc admin tasks as required.

Essential qualifications, skills and experience:

- Degree or higher in a related field;
- Excellent written and oral communication skills in English and Finnish;
- 2+ years of experience in a related field;
- Previous HR Admin experience;
- Finnish Labour Law knowledge;
- Strong knowledge of payroll administration;
- Strong analytical, planning, time management, and organizational skills
- Excellent interpersonal skills and customer service experience
- Multi-tasking, self-motivated and able to work as a part of a team and independently
- Proficiency in Microsoft Office especially Excel
- Proactive and flexible with a "Can do attitude".

Desirable qualifications, skills and experience:
  
- Previous budget and financial forecasting experience;
- Highly detail-oriented with ability to manage large volumes of data.

Required competencies: Seeing the Big Picture, Leading and Communicating, Collaborating and Partnering, Delivering Value for Money

Other benefits and conditions of employment:

  
This is a full-time temporary contract until 30 September 2020 of 36.25 hours per week for a maternity cover.

The appointment is subject to professional background check, security clearance and the successful completion of a probationary period.

All applicants should have the right to live and work in Finland. The British Embassy does not sponsor for work permits.

Staff recruited locally by the British Embassy in Finland are subject to Terms and Conditions of Service according to local Finnish employment law and FCO guidance for Local Staff.

Visa / passport requirements: must currently hold the independent right to live and work in Finland and be prepared to ensure that right remains throughout the scope of the contract.

Additional information:

  
Please note that the deadline for applications is 23:55 on 8 September 2019.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

FCO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancellation or reschedule costs. The FCO will not meet the costs connected with relocation if offered a position.

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numberOfPosts: 1

jobCategoriesCodes_0: http://data.europa.eu/esco/isco/C2423

positionTypeCode: temporary

contractTypeCodes_0: fulltime

Työnantajan nimi: British Embassy

source: TIVA