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Työnimike: Executive Administrator

Työnkuvaus:
On behalf of our client, an international software company, we are looking for an Executive Administrator/Assistant to Espoo. As an Executive Administrator, you will provide key aspects of administrative, communications and initiative support the General Manager of this segment. A successful candidate will have demonstrated work experience supporting a General Manager (GM) or Senior Executive and team in a fast-paced environment, with strong planning, communications, organizational and time management skills. The candidate should be flexible, have the ability to work independently, be comfortable operating with ambiguity, multi-tasking, meeting deadlines, changing direction in rapid response to a fluctuating work environment and prioritize among multiple projects with a dynamically changing workload.

Requirements:

- Calendar Management (day to day and general time management)
 - Help to plan and drive the annual Rhythm of the Business (RoB), including set up online meetings in accordance with the ROB
- Coordinate domestic and international travel logistics - key
 - Meeting and event planning and manage both onsite and offsite locations; including meeting requests, booking rooms and catering
 - Assist with scheduling and operation of regular internal governance meetings
 - Creation and proof-reading of internal communications
 - Expense Management support for the GM
 - Purchasing and processing invoices
 - Assist in maintaining team distribution/security groups
 - Assist with other group projects as needed
 - Ensure compliance with administrative operations policies and procedures
 - Complete projects under limited direction from manager or other administrative staff, manage frequent contact with all levels of employees and managers, as well as contact with internal and external suppliers
 - Build relationships with peers and key stakeholders within the Western Europe HQ business and across the wider organization as appropriate.

Be able to work in a remote way and work alone and as part of a big team.

Qualifications:

- Minimum of 5 years of administrative assistant experience, preferred
 - Proficiency with Microsoft productivity software, Outlook, Word, Excel, OneNote, PowerPoint, Teams & SharePoint
 - Knowledge of internal MS business tools, such as HeadTrax, MS Expense, MS Space, MyOrder, FIM would be a nice to have
 - Effective verbal and written communication skills required
 - Ability to grasp new concepts quickly
 - Exceptional ability to organize
 - Analytical and proactive

We are offering an interesting job and a full-time fixed-term contract for 18 months. Beside your local team you get access to a vast international network that offers you support and opportunities to learn and develop yourself. To apply for this position register on our website (www.vmp.fi) or send your resume and application attached with your salary request in English to salo (at) vmp.fi as soon as possible.

VMP Varamiespalvelu is a Finnish personnel service company that has almost 30 years of experience in developing the sector, and specialises in staffing services and recruitment in all sectors. We provide employment for 13,000 people in over 3,000 client companies annually. VMP has been granted the Private Employment Agencies Association's certification. www.vmp.fi

numberOfPosts: 1

jobCategoriesCodes_0: http://data.europa.eu/esco/isco/C3343

positionTypeCode: contract

Työnantajan nimi: Vimeli Oy

source: TIVA